Office Coordinator temporary position, Malmö

Do you want to get experience from working at a digital bureau? Are you looking for a part-time job? If you enjoy being the one responsible for creating an inspiring and cheerful work environment for colleagues and clients and at the same time like administrative tasks this could be the job for you!

Apply here

About us

Bombayworks is a digital growth consultancy that embraces digitalisation and globalisation. We combine business sense, creativity and technology to achieve real, measurable results. Not for our clients, but with them. We believe that success is founded on collaboration - both with our clients and their suppliers. That’s why our reputation is based on long-term partnerships. Partnerships that allow us to grow existing business and explore new digital ventures together.

Since 2007 we’ve been delivering successful digital projects, products and services to clients including Electrolux, Orkla, Toyota and Academic Work. In our ranks we count strategists, analysts, project managers, designers, developers, testers and content creators. All and all we are more than 75 curious digital experts based in Stockholm, Malmö and Mumbai.

About the role

As an Office Coordinator you will be making sure that colleagues and clients are enjoying our office environment. You will be tasked with preparing client-meetings, handling travel expenses and keeping the office nice and tidy. You will also be a point of contact for the Estate Manager while being in charge of fulfilling our need for office supplies and services. This requires an understanding for purchases and economy. 

You will be responsible for planning events, big and small, for clients and colleagues in and around the Malmö office. This is a varying role and we'll expect you to be service-minded, autonomous and comfortable in tending to administrative tasks. 

As our Office Coordinator in Malmö describes it, “it’s  a very mixed role, I get to be both creative and administrative, but always with the focus of creating a pleasant atmosphere for my colleagues”

On any given day you may get to...

  • Administrate travel expenses
  • Introduce newly hired colleagues
  • Plan events
  • Corresponding with the estate manager, plant company and cleaning company
  • Order office supplies
  • Make travel- and hotel reservations for colleagues on their work related travels

...among other things.

As a person you are service-minded and orderly. You work independently and you're good at taking initiatives. You are prestigeless and feel comfortable in a familiar and ambitious culture.

  • Experience from administrative tasks
  • Work experience of service related work like hotell or restaurant
  • Graduated from high school
  • Fluency in English, both writing and speech

Nice haves

  • Experience as an Office Coordinator.


Start: Beginning of November

Work extent: Part time 50 %, 1 year assignment

Location: Malmö

You will be a part of our team at our cozy office in Malmö at Gängtappen. If you have any questions about this role and the recruitment process please contact 

Apply here

benefits & perks

Extracurricular activities

We try to do activities monthly. Be it a game night, a petanque tournament or a visit to the museum.

A learning environment

Not only do we offer a learning environment, if you want in-depth training or freshen up that dated knowledge we offer a generous yearly education allowance.

Freedom. And responsibility.

We encourage a good life-work balance. Among other things, this means that you can use your flexible work hours. That means you can arrive at 9:30 in the morning and leave from 15:30 in the afternoon.

The best colleagues

We are smart, nice and demanding. A perfect combination for growth, not least of the personal kind.

Continuous equality work

We try our very best to address equality in the workplace. At Bombayworks a person's sex, sexual orientation, religious view and all that does not matter. Quite the opposite actually – differences enrich our organization.


We offer a health allowance of up to 6,000 SEK / 25,000 INR yearly. To cover that gym card, yoga classes or Ironman registration fee.

Free phone etcetera

Like tech and gadgets? We provide everything and anything you need to do your job in the best and most efficient way.